Freeing up Dynamics 365 storage space

Freeing up Dynamics 365 log storage

When looking to free up file storage capacity, there are two options to consider:

1 – Delete audit logs

Although record auditing is very useful in tracking changes to key business data, these audit records can quickly consume available log storage capacity. By removing some of the oldest logs, you can free up space while retaining the more recent changes.

1. In the affected environment, navigate to Settings > Auditing > Audit Log Management (note: there is currently no way to get to this page via the Power Platform Admin Center – you will have to access your environment and choose Advanced Settings from the upper-right menu.
   
2. Identify the oldest log file, select it and click Delete Logs.
   
   Only the oldest log file can be deleted, so if you need to clear more log file data, simply repeat the above process.

2 – Delete plug-in trace logs using a bulk deletion job

Tracing is used troubleshoot plugins or custom workflow activities. When tracing is enabled, Plugin Trace Log records are created that help to identify and correct issues. Once troubleshooting is complete, tracing can be turned off and the trace log records deleted.

1. In the affected environment, navigate to Settings > Data Management > Bulk Deletion
2. In the menu bar, choose New. This launches the Bulk Deletion Wizard.
3. Choose Next.
4. In the Look for list, select Plug-In Trace Logs.
5. In the search criteria area, add criteria similar to the following:
   Created On – Older Than X Months – 1 (amend this as required if you need to keep these trace logs for longer)
   Your query should look something like this:
   
6. Choose Next.
7. In the Name text box, type a name for the bulk deletion job.
8. Select a date and time for the job start time; preferably a time outside of regular business hours.
9. Select the Run this job after every check box, and then in the days list, select the frequency you want the job to run.
10. If you want a notification e-mail sent, select the Send an email to me (moc.n1741941712iamod1741941712@liam1741941712e1741941712) when this job is finished check box.
11. Choose Next, review the bulk deletion job, and then choose Submit to create the recurring job.

Next: Summary